Privacy policy.

Privacy Policy

Effective Date: August 8, 2025

London Politica Ltd (“London Politica”, “we”, “our” or “us”) is committed to ensuring the lawful, fair, and transparent processing of personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, the EU General Data Protection Regulation (where applicable), and any other relevant data protection legislation.

This Privacy Policy sets out the basis on which we collect, process, store, and disclose personal data, and explains the rights of individuals whose data we process.

1. Data Controller

London Politica Ltd is the data controller in respect of all personal data processed under this policy. Our registered office is:
71-75 Shelton Street,

WC2H 9JQ
Email: contact@londonpolitica.com
Telephone: +44 07340154523

2. Categories of Personal Data Collected

We collect and process only such personal data as is necessary for the purposes outlined in this policy. This may include:

a. Identification and Contact Information – full name, job title, organisation, postal address, email address, telephone number.
b. Professional Information – employment history, role responsibilities, business requirements, correspondence records.
c. Technical Data – IP address, browser type, operating system, website usage data, and analytics derived from cookies or similar technologies.

We do not knowingly collect special category data (as defined in Article 9 UK GDPR) unless provided voluntarily and strictly necessary for a specified engagement, in which case it will be processed with explicit consent or as otherwise permitted by law.

3. Legal Basis for Processing

We process personal data on the following lawful bases under Article 6 UK GDPR:

  • Article 6(1)(b) – performance of a contract or steps taken prior to entering into a contract;

  • Article 6(1)(f) – legitimate interests pursued by London Politica in providing professional services, managing our business, and communicating with stakeholders;

  • Article 6(1)(c) – compliance with legal obligations;

  • Article 6(1)(a) – consent, where explicitly given.

4. Purposes of Processing

Personal data may be processed for the following purposes:

  • Delivery of advisory and consultancy services;

  • Client relationship management;

  • Provision of publications, insights, and invitations to events;

  • Contract administration and billing;

  • Compliance with statutory or regulatory requirements;

  • Protection of our legal rights and prevention of fraud.

5. Data Sharing and International Transfers

We may disclose personal data to:

  • Third-party service providers (including IT, data hosting, communications, and professional advisers) acting as processors under written agreements;

  • Regulatory authorities and law enforcement bodies where required by law;

  • Event partners where registration information is required for participation (with prior notice to the data subject).

Where personal data is transferred outside the UK or EEA, we will ensure an adequate level of protection in accordance with Chapter V UK GDPR, including use of the UK Addendum to the EU Standard Contractual Clauses where applicable.

6. Data Retention

Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Retention periods are determined with reference to legal obligations, limitation periods for legal claims, and operational requirements.

7. Data Security

We implement appropriate technical and organisational measures, as required by Article 32 UK GDPR, to ensure a level of security appropriate to the risk, including measures to prevent unauthorised or unlawful processing, accidental loss, destruction, or damage.

8. Data Subject Rights

Under applicable law, data subjects have the right to:

  • Obtain confirmation as to whether personal data concerning them is being processed and access to such data (Article 15 UK GDPR);

  • Rectify inaccurate or incomplete personal data (Article 16);

  • Erase personal data in certain circumstances (Article 17);

  • Restrict processing (Article 18);

  • Object to processing based on legitimate interests (Article 21);

  • Receive personal data in a structured, commonly used, and machine-readable format and transmit it to another controller (Article 20);

  • Withdraw consent at any time, where processing is based on consent;

  • Lodge a complaint with the UK Information Commissioner’s Office or the relevant supervisory authority.

Requests to exercise these rights should be directed to: [Insert Data Protection Contact Email].

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies. Further information is provided in our [Cookie Policy] (to be published separately). Users may control cookie preferences through their browser settings.

10. Policy Amendments

We reserve the right to amend this policy at any time. Any material changes will be notified via our website or direct communication where appropriate. Continued use of our services after such changes constitutes acceptance of the updated policy.

11. Contact

For any queries or to exercise your rights, contact:

Data Protection Officer
London Politica Ltd
71-75 Shelton Street

WC2H 9JQ
Email: contact@londonpolitica.com
Telephone: +44 07340154523